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Toddington Rovers FC - Club Constitution

NAME

The club shall be called Toddington Rovers FC (the Club)

OBJECTS

The objective of the Club shall be to arrange the coaching of and matches of association football together with social activities for its members.

STATUS OF CONSTITUTION

These rules (the Club Constitution) form a binding agreement between each member of the Club.

RULES & REGULATIONS

The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its membership of The Bedfordshire Football Association. The Rules and Regulations of The Football Association Limited and Football Association or any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club rules.

CLUB MEMBERSHIP

The members of the Club from time to time shall be those persons listed in the register of members, which shall be maintained by the Subscriptions Secretary.

Any person who wishes to be a member must apply using a Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicants name being entered into the Membership Register and their membership fee being received.

In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

The Association or an Affiliated Association shall be given access to the Membership Register on demand.

ANNUAL MEMBERSHIP FEE

The Club Committee shall determine an annual fee payable by each member from time to time. Any fee shall be payable with the application for membership and annually by each member. Fees may be made by instalments as agreed by the Club Committee and membership will deem to commence on first payment however membership will deem to have lapsed if payment is 56 days after due instalment date. Instalment dates will be decided by the Club Committee annually. Fees shall not be repayable unless membership is refused by the Club Committee.

The Club Committee shall have the authority to levy further subscriptions from members as are reasonably necessary to fulfil the objects of the Club.

The Club Committee will consider the payment of any fines incurred by a member’s actions to be the responsibility of the member.

RESIGNATION AND EXPULSION

A member shall cease to be a member of the Club if, and from the date on which, he gives notice to the Club Committee of his resignation. A member whose annual membership fee or further subscription is more than two months in arrears shall be deemed to have resigned.

The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for him to remain a member. There shall be no appeal procedures.

A member who resigns, or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

Any subscription refund will be at the full discretion of the Club Committee.

CLUB COMMITTEE

The Club Officers shall consist of a Chairman, a Secretary a Treasurer and a Child Welfare Officer. Additional Club Officers may be elected to undertake the following responsibilities: Vice Chairman, Subscriptions, Purchasing, Sponsorship, Web-Site, Minutes and Social

The Club Committee shall consist of the Club Officers and other elected members, up to a maximum of two, representing each team within the Club.

Each Club Officer and Club Committee Members shall hold office from the date of appointment until the next Annual General meeting unless otherwise resolved at a Special General Meeting. One person may not hold more than two positions of Club Officer at any one time. The Club Committee shall be responsible for the management of all of the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending a Club Committee meeting. The Chairman of the Club Committee Meeting shall have the casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in his absence the Club Secretary or Club Treasurer. The quorum for the transaction of business of the Club Committee shall be four.

Decisions of the Club Committee of meetings shall be recorded in minutes to be held by the Club Secretary.

Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days notice to all members of the Club Committee. The Club Committee shall not hold less than 9 meetings a year.

An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between an Annual General meeting, shall be filled by a Club Member, proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

Save as provided for in the Rules and Regulations of The Association and the Affiliated Association, to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

ANNUAL AND SPECIAL GENERAL MEETINGS

An Annual General Meeting (AGM) shall be held in each year to:

Receive a report on the activities of the Club over the previous year

Receive a report of the Club's Finances over the previous year

Elect the members of the Club Committee and consider any other business

Nominations for the election of members as Club Officers or as members of the Club Committee shall be made by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 12 days before the AGM. Notice of any resolutions to be proposed at the AGM shall be given in writing to the Club Secretary not less than 12 days before the AGM.

A Special General Meeting (SGM) may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition signed by not less than 5 members stating the purposes for which the meeting is required and the resolutions proposed. Business at a SGM may be any business that may be transacted at an AGM.

The Club Secretary will produce a written notice of the date of the meeting together with an agenda of items to be discussed. This written notice shall be distributed to the members by the Club Member responsible for each team at least 14 days before the meeting.

The quorum for a General Meeting shall be 10 with no less than 6 being members of the Club Committee.

The Chairman or in his absence a member selected by the Club Committee shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairman of the meeting shall have a casting vote.

The Club Secretary or in his absence a member of the Club Committee shall take minutes of the General Meeting and retain these with minutes of Club Committee meetings.

CLUB TEAMS

The Club Committee shall appoint a Club Member to be responsible for each of the Club's football teams. The appointed member shall be responsible for managing the affairs of the team.

The appointed member shall present to the Club Committee at each meeting of the Club Committee a report of the activities of the team. In the event of their unavailability to attend a meeting the Club Member shall nominate a representative to report on the team in the appointed Club Members absence.

A Manager’s handbook produced by the Club details the responsibilities of the aforementioned Club Member appointed for each team and these responsibilities are deemed to form part of the Club Constitution.

EQUAL OPPORTUNITY

The Club fully supports the Football Association guidelines of Equal Opportunity and is committed to a policy of equal treatment of all members.

Equality of opportunity at the Club means that in all our activities we will not discriminate on the grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

It is a requirement of all members of whatever level of authority to abide and adhere to this general principle. Any complaint of discrimination will be investigated by the Club Committee and where found to be the case it will require that this practice ceases forthwith. Since discrimination in its many forms is against Club policy any offending members will be dealt with under the disciplinary procedure.

CHILD PROTECTION

The Club has adopted and appointed in line with the recommended Football Association policy, a Child Welfare Officer, who has attended the FA Safeguard Children Workshop.

The officer is available at all times as and when needed

CODES OF CONDUCT

The Club has drawn up Codes of Conduct for Managers, Players, Parents and Supporters and these are deemed to form part of the club rules.

CLUB FINANCES

A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Chairman, Club Treasurer and Club Secretary. No sum shall be drawn from the Club Account except by cheque signed by one of the two designated signatories. All money payable to the Club shall be forwarded to the Club Treasurer and deposited into the Club Account.

The Club Treasurer will be able to make payments of up to £500 with appropriate supporting documentation. Payments over £500 but under £2000 may be made with the prior approval of the Chairman & Club Secretary. For payments over £2000 the Club Treasurer shall advise and consult with the Club Committee a minimum of 7 days in advance of the payment being due.

The income and the assets of the Club (the Club Property) shall be applied only in the furtherance of the objects of the Club.

The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or person's for services rendered to the Club.

The Club shall prepare an annual Financial Statement in such a form as shall be published by the Football Association from time to time and this Financial Statement will be forwarded to Bedfordshire FA by 31st July each year.

The Club Member responsible for each team must ensure that all members’ subscription payments are forwarded to the Subscriptions Secretary and all other monies collected on behalf of the Club are passed to the Club Treasurer, all in a timely manner and no later than at the next meeting of the Club Committee.

DISSOLUTION

A resolution to dissolve the Club shall only be proposed at a general Meeting and shall be carried by a majority of at least three-quarters of the members present.

The Dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for winding up the assets and liabilities of the Club.

Any surplus assets after the discharge of the debts and liabilities of the Club may be disposed of in such other manner as the Members of the Club with the consent of the parent Association shall determine.

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